How can I update my EPD in the Portal?

Information on EPD updates can be found in Section 6.8 of the General Programme Instructions (version 5).

If you are submitting an updated EPD, please follow the procedure below:

1. Initiate the update
   In the portal, open the relevant EPD and select “Start updating EPD.”
2. Revise the content
   • Remove the previous document and upload the updated version
   • and/or make any additional necessary changes to the EPD contents in the portal
3. Complete required fields
   Ensure that all mandatory fields are filled in. Missing information will prevent you from proceeding.

4. Choose how to proceed
   Depending on the type of update, follow one of the options below:

   a) Updates requiring verification

   • Click “Start verification.”
   • Your verifier will review and approve the update and upload a revised verification report.
   • Once approved, you will receive an email notification.
   • Proceed to step 4 in the portal, agree to the service agreement, and click “Register EPD.”
   • The updated EPD will usually be processed by the secretariat within 1–3 days.

5. b) Editorial updates only

   • Go directly to step 4 and agree to the service agreement.
   • Select “Send to publication.”
   • Provide a short description of the changes in the prompt.
   • The update will be sent directly to the secretariat for publication.

Mandatory updates in the EPD document

Ensure the following are included in the revised EPD:

• Updated version date on the cover page
• Updated version number (confirm the correct number in the portal after initiating the update)
• A description of the update in the version history section